MANAGEMENT & MONITORING

 Rajya Shiksha Kendra includes the State Project Office of SSA. The management structure from school level to state level includes Parent Teacher Association (PTA), Jan Shiksha Kendra (JSK), Janpad Shiksha Kendra (JPSK), Zila Shiksha Kendra (ZSK) and Rajya Shiksha Kendra (RSK). The entire set up for the implementation of SSA is shown in the flow chart below:      

Strengthening Zila Shiksha Kendra (ZSK), Janpad Shiksha Kendra (JPSK), Jan Shiksha Kendra (JSK)

The roles and responsibilities of the respective functionaries & activities envisioned in the JSA were focused in trainings of SSA functionaries from time to time during 2006-07. Further training programs will also be organized to address the issues of management skills, analytical attitudes for effective use of data for planning and monitoring purposes, financial management, procurement procedures, quality academic monitoring and research methodology. 

Provision for workshops & seminars has also been made. The details are given in the   relevant sections. Provision for updation of the Village Education Register and Plan for the mobilization activities to be carried out at block and district level has been made. 

The management cost is within the overall 6% ceiling. Details are provided in the costing sheets. 

         10.2 Monitoring & Supervision: Quality Monitoring Tools

Monitoring indicators have been developed to assess the quality of education. These indicators have been developed in such a way that the districts can achieve the quality in learner’s achievement with the help of these indicators. The indicators developed to achieve the program goals are:

·        Access

·        Enrollment & Retention, Equity

·        Learner’s Achievement 

To achieve the targets, a three- fold monitoring approach has been adopted   

Data based monitoring

Data is collected regularly to monitor SSA objectives and AWP targets. Two types of formats have been used for data based monitoring:

·     IPMS – for monthly reporting based on NCERT quality monitoring tools

·     DISE – for annual reporting  

IPMS (Integrated programmme monitoring system) –Initially it was a Quarterly format but now it has been converted into monthly format based on NCERT quality monitoring tools. Following information is collected in a particular interval and analysed to identify the problems at different levels so as to formulate measures to address the faced problems at the earliest.

·        Enrollment and Attendance& Use of Grants - Monthly

·        Incentive distribution- Only in the first quarter

·        Out of school status – Monthly

·        Achievement level of Students - Quarterly  

Data Collection Process

At Village level :Every school presents its current status on enrolment, attendance and achievement, analyses the data and submits it to the Head of the village before third Saturday of every month. 

At Janshiksha Kendra level :The Head of the village submits the status report of all schools of the village to the Jan Shikshak on third Saturday of every month. The Jan Shikshak not only compiles the information, but also analyses the information and submits a report at the Block to the concerned officer during the monthly training program at DIET. 

At Block level : The Block Resource Centre Coordinator and Block Academic Coordinator collect the JSK information and compile it in the prescribed format at the block. They also analyze the information and plan remedial actions for the next month.  

At District level : Block coordinators compile and analyze the information and submit it at the district office. The district officials then compile and analyze the information block wise and submit the report at the State headquarters in the prescribed format. Special focus is laid on monitoring of the backward pockets. 

Field based monitoring - Academic monitoring (SIP)

Field based monitoring has three- fold objectives:

·      To examine the authenticity of the data received through the formats.

·      To provide on-the-spot support and guidance to the teachers in the form of in-situ training.

·      To coordinate with the PTAs to solve the problems that causes hindrance in the development of the schools. 

Field based monitoring is an important monitoring tool for improving the quality of schools. A monitoring plan known as the School Improvement Plan (SIP), for rigorous monitoring, has been developed and implemented across the State. The SIP ensures intensive monitoring of schools.  

It also ensures follow-up on school supervision as well as cross-checking on the quality of school visits at each level. It is expected that the school visit shall consist of one whole day visit at the school in which the school supervisor will assist the teacher, test the children, interact with parents, and check the reports and work done in the school against the quarterly academic plan and make suggestions for improvement, which will be followed up in the next visit.   

Every Janshikshak (CRC) has to adopt 2 schools and all BRCC, BAC, BGC, DPC, DGC, APCs, DIET Personnels have to adopt 1 school each. They have to visit at least thrice in a month in each adopted schools. 

This ensures follow up on school supervision as well as cross checking on the quality of school visit at each level. It is expected that a full day visit at school in which supervisor assists the teacher, does learner assessment, guide teacher to improve achievement level of children.

• Every Janshikshak (CRC) has to visit all schools of the cluster and all BRCC, BAC, BGC, DPC, DGC, APCs, have to visit at least 7 villages in a month. DIET Personnels have to visit 4 school in a month.
• At state level one officer has been given responsibility to support one district and visit at least once in a month.
• In 2006-07 a special training programme has been conducted for Jan Shikshaks to improve their academic performance. CRISP institution is involved in preparation of training module Training has been conducted.

Review based monitoring

Monthly review is done at all the levels i.e. PTA, JSK, JPSK, ZSK & RSK. These monthly meetings aim at reviewing the implemented strategies and activities for achieving the goals of UEE. At the same time, they provide also an opportunity to discuss the problems & find the solutions. It provides the stakeholders a common platform to set goals and plan further strategies.