MANAGEMENT & MONITORING
Rajya Shiksha Kendra, M.P. includes the State Project Office of SSA
along with SCERT and Directorate of Adult Education. The management
structure from school level to state level includes Parent Teacher
Association (PTA), Cluster Resource Centre (Jan
Shiksha Kendra), Block Resource Centre (Janpad Shiksha Kendra), District
Project Office (Zila Shiksha Kendra) and Rajya Shiksha Kendra
(RSK). The entire set up for the implementation of SSA is shown in
the flow chart below:
The
Gram Panchayats have been given the task for execution of village
level civil works.
Strengthening
of Rajya Shiksha Kendra (RSK)
The present structure at State
Headquarters needs elaborate strengthening. A number of
professionals will be involved as consultants for this purpose for
the following:
-
Financial Management
-
Construction and designs
-
Data management
-
Quality
-
Audit
-
Gender
-
Community mobilisation
-
IEDC
A separate cell will be set up at RSK for
year long programme of the media campaigns at various level, i.e.
through Radio, TV/other media.
Strengthening Zila Shiksha Kendra (ZSK),
Janpad Shiksha Kendra (JPSK), Jan Shiksha Kendra (JSK)
The roles and responsibilities of the respective functionaries
& activities envisioned in the JSA were focused in trainings of
SSA functionaries. Further training programs will also be organized
to address the issues of management skills, analytical attitudes for
effective use of data for planning and monitoring purposes,
financial management, procurement procedures, quality academic
monitoring and research methodology.
The recurring operations and maintenance costs and salary of the
necessary staff have been proposed in the AWPB for 2010-11.
Provision for workshops & seminars has also been made. The
details are given in the relevant sections. Provision for updation
of the Village Education Register and Plan for the mobilization
activities to be carried out at block and district level has been
made.
The management cost is within the overall 4% ceiling. Details are
provided in the costing sheets.
·
Training Of
Community leaders - in 2009-10:
On 833221 PTA members have been trained in 2009-10 against the
budget sanctioned in 2008-09 with the help of State Resource centre
Training has done of PTA members against the target of 2009-10 .
Due to the repeated operations of Code of conduct another trainings
were not held Bhopal . Following topics have been covered in
training module
a.
Good
School & School Development Plan.
b.
Our
Children, our School, our Responsibilities.
c.
Value
Education for Children and the responsibility of community.
d.
Role
of Community to ensure regular attendance of Children in school.
e.
Role
of Community to develop co-curricular activities among children.
f.
Hygiene
& Sanitation in schools and our responsibilities.
g.
Role
of Community for disaster management in schools.
h.
Proper
utilization of School grants through community.
Role of community to ensure elementary
education among CWSN
Activities proposed for
2010-11
1.
SMCs
according to RTE Act will be formed in the month of July 2010 and
training will be done during July to Sept. 2010.
2-
Training plan 2010-11 for
community leaders
S.No
|
|
|
§
|
Mode of Training
|
·
Constituting
State, District and Panchayat level resource groups for
developing modules for community mobilization
·
State level
training of resource group
·
DRG training
·
BRC level
training of resource group
·
Community members
training
|
§
|
Content of trainings.
|
·
School Management
·
School
Development Plan
·
Financial
Management
·
Awareness about
RTE .
·
Monitoring of
educational activities etc.
·
Structure, duties
and roles of VEC/SMC.
·
Utilization of
various grants of SSA.
·
Motivation for
improvement of retention of children.
·
State vision
quality document.
·
Regarding use of
quality monitoring tools.
·
Monitoring of
teachers and students attendance.
·
Spreading the
message of RTE.
·
Sharing of best
practices to community.
·
Motivational
films.
·
Role in school in
development.
·
Role of PTAs,
SMCs, VECs, Student cabinet, Meena manch in school
development.
|
§
|
Monitoring
mechanism planned for community training
|
·
DPO and BRC will
monitor the training at school level.
·
DIET personnel
will monitor the training at block level.
·
SRG members will
monitor the training at various levels.
|
§
|
a.
Involving civil
societies/ NGOs/ institution, experts as resource persons/
monitoring/ evaluating training programmes.
|
·
Participation from civil societies and NGOs Like Samarthan ,
Samavesh, Unicef, SRCs etc. will be ensured in community
mobilization in preparation of training modules, Training of
resource persons and monitoring of the activities of the VECs/SMC/PTA.
|
2.
Advocacy workshops
for Right to Education -
Advocacy workshops
will be held on RTE implementation .Workshops will be held at the
State, District and block level for education functionaries. For
this State, District and Block resource group will be constituted.
3.
Community
Mobilization Activities -
Although the implementation of Sarva Shiksha Abhiyan activities is
through Village Education Committee but active role of community at
large is required. The
constitution of School Management Committee is being proposed as per
the provision of the Right to Education Act.
The importance of the education and role of the community in
the activities of the school requires a great deal of advocacy.
Monitoring & Supervision: Quality Monitoring Tools
Monitoring indicators have been
developed to assess the quality of education. These indicators have
been developed in such a way that the districts can achieve the
quality in learner’s achievement with the help of these
indicators. The indicators developed to achieve the program goals
are:
·
Access
·
Enrollment &
Retention, Equity
·
Learner’s Achievement
To achieve the targets, a three- fold monitoring approach has been
adopted
SCHOOL MONITORING
SYSTEM
Comprehensive web based monitoring system has been prepared .
Pupil achievement
monitoring system
Monthly assessment of children is being done at school level.
Grading of children is captured regularly in quality monitoring tool
format. School wise result compilation on quarterly basis, analysed
and poor performing schools and children monitored regularly.
Dakshata Samvardhan-online monitoring system
•
Captures School-wise,
Subject-wise Results of the monthly tests to assess competency level
of the students of primary section.
•
Performance of schools and
teachers can be analyzed.
•
Use the database of
schools, and teachers
•
Analytical reports
facilitates the monitoring
the performance of teachers, schools, blocks and districts
•
Facilitates the grading of
the schools and action for ensuring the desired competencies in
students.
Child tracking
System
List of all Out of school children is
being prepared every year. In order to enroll all children in school
it is imperative that all out of school children be brought into the
school first.
1
House hold survey of all
school age going children 5-14 .
2
Listing of name wise out
of school children.
3
Responsibility given for
each child
4
Enrolment of all children in Schools/AIE Interventions
5
Regular child wise tracking of out of school/back to school
children throughout the academic session.
Online child wise tracking
system for out of school children
o
Registration
of OOS Children with their profile
o
Continuous
tracking of follow-up efforts made by the concerned authorities for
their enrollment and mainstreaming.
o
Common
public can also report an out of school child for mainstreaming.
o
More
than 1.5 lac children have already been registered and are being
actively followed up for mainstreaming.
o
Analysis
of reasons for OOS
Monitoring &
ICT Enabled Initiatives
•
Periodic data collection,
review and management at district and State level.
•
Regular periodic reviews
through meetings and Video Conferencing
•
Concurrent & Internal
Audit
•
Improvement in quality of
DISE data for optimisation and rationalisation of available
resources.
•
Tele samadhan
•
Online monitoring system- All
Inspecting officers can enter the details of the inspections carried
out by them.The problems related to absent teachers, short
attendance, textbook related problems
reported by the inspector are
made available to the concerned
authority for necessary follow-up action.State-level/district-level/block
level and school level analysis and monitoring of various types of
issues/problems and follow up action taken by the concerned
authority.
•
Civilworks monitoring –
•
Online database of 40,756
civil works being carried out in various schools under various
schemes. works categorized
as per types and mapped with DISE Code of schools
•
Mapping with Sub-engineer
is in process.Monthly incremental progress of all the works are
being captured.Monthly Progress
include physical and financial progress, revised sanction details,
completion details, photographs of all the civil-works.
•
Analytical reports
facilitate
•
Online monitoring and
analysis of updations all works.
•
Social audit
•
Transparency
•
For
fund flow management:
o
All SSA accounts in SBI
braches having core banking facility.
o
Accounts of all Panchayats
and Urban Bodies in nationalised banks having core banking
facilities.
o
Transfer of funds directly
from State level in these accounts.
Three
fold Monitoring approach is adopted
-
Data based monitoring
-
Field based monitoring
specifically academic monitoring
-
Review based monitoring
-
Data based monitoring
Data
is collected through following formats
Ø
Enrollment and Attendance
-Monthly
Ø
Incentive distribution
Ø
Out of school status
Ø
Evaluation
Ø
Civil works
Ø
Habitation wise data
Information flow for collecting data
Ø
Village level- school
reports to village in charge & village in charge prepares the
information on 28th of every month.
Ø
Cluster level- village in
charge submits information on 29th of every month.
Ø
Block level - Cluster in
charge submits information on 2nd of every Month , Block
coordinator analyse the information & submit
to district before 5th of every month.
Ø
Data Collection Process
Ø
At Village level
Ø
Every
school presents its current status on enrolment, attendance and
achievement, analyses the data and submits it to the Head teacher of
the village before third Saturday of every month.
Ø
At Janshiksha Kendra
level
Ø
The
Head teacher of the village submits the status report of all schools
of the village to the Jan Shikshak on 29th of every month. The Jan
Shikshak analyses the information and submits the information at the
Block to the concerned officer during the monthly training program
at DIET.
Ø
At Block level
Ø
The
Block Resource Centre Coordinator and Block Academic Coordinator
collect the JSK information on 2nd of every month and
compile it in the prescribed format enter in the software at the
block. They also analyze the information and plan remedial actions
for the next month.
Ø
At District level
Ø
Block
coordinators compile and analyze the information and submit it at
the district office. The district officials then compile and analyze
the information block wise and submit the report at the State
headquarters in the prescribed format. Special focus is laid on
monitoring of the backward pockets.
-
Field based monitoring-
The objectives of Field monitoring are -
·
To check Authenticity of
data
·
On sport support and
guidance
·
Cross checking of school
visits
Regular monthly field visits ensured at all levels by SSA and
Education functionaries. Every body has given Monthly targets of
school visits.
Field based monitoring - Academic monitoring
Field based
monitoring has three- fold objectives:
·
To examine the
authenticity of the data received through the formats.
·
To provide on-the-spot
support and guidance to the teachers in the form of in-situ
training.
·
To coordinate with the
PTAs to solve the problems that causes hindrance in the development
of the schools.
Field
based monitoring is an important monitoring tool for improving the
quality of schools. A monitoring plan for rigorous monitoring, has
been developed and implemented across the State.
This ensures follow up on school supervision as well as cross
checking on the quality of school visit at each level. It is
expected that a full day visit at school in which supervisor assists
the teacher, does learner assessment, guide teacher to improve
achievement level of children and check the reports and work done in
the school against the quarterly academic plan and make suggestions
for improvement, which will be followed up in the next visit.
Regular school visits by various functionaries
-
Every
Janshikshak (CRC) has to visit all schools of the cluster in a
month.
-
All
BRCC, BAC, BGC, DPC, DGC, APCs, have to visit at least 30
schools in a month.
-
DPCs
have to visit 30 schools in a month.
-
DEOs
have to visit at least 20 schools in a month.
-
DIET
Personnel's have to visit 25
schools regularly.
Officers at the State level has been made officer In-Charge (OIC)
for districts for
monitoring purposes. Monthly targets have been fixed for these OICs
along with district, block and JSK levels. The DEOs and BEOs have
also been given monitoring targets.
3. Review based monitoring
Monthly review is being done at all levels these review provides an
opportunity to discuss the problems and find out solutions.
·
Fortnightly review
through Video conferencing
·
Based on data poor
performing villages in reference to girls enrollment, no. of out of
school girls, below average result, No. of CWSN are identified as
backward pockets. These backward pocket community and teachers
meeting is being held at block level.
·
Monthly review has been
conducted with districts functionaries at state level.
·
The information received
from districts is analysed by state and disseminated to districts.
The performances of districts are graded and communicated to
districts to improve their performance.
Monthly
review is being done at all the levels i.e. PTA, JSK, JPSK, ZSK
& RSK. These monthly meetings aim at reviewing the implemented
strategies and activities for achieving the goals of UEE. At the
same time, this also provides an opportunity to discuss the problems
and find the solutions. This provides the stakeholders a common
platform to set goals and plan further strategies. Following is a
standing monthly calendar for review based monitoring at various
levels.
Meeting calendar for review based monitoring
Level
|
Issues
|
Participants
|
Organizer
|
Day
|
School
|
Enrolment,
attendance, achievement level of children, incentive
distribution, Dakshata
|
All
school teachers
|
Senior
teacher
|
Every
Saturday
|
Village
|
School
performance, Out of school children, incentive distribution,
Dakshata
|
One
teacher from each school
|
Village
in-charge
|
28th
of the month
|
Jan
Shiksha Kendra(Sankul level)
|
School
performance, Strategies implementation, use of grants, Civil
work status, incentive distribution, Dakshata
|
Village
in-charge
|
Jan
Shikshak
|
29th
of the month
|
Block
|
School
performance, Dakshata Strategies implementation, use of
grants, Civil work status, incentive distribution
|
All
Jan Shikshak and JSK in-charge
|
BRCC
|
2nd
of the month
|
District-
DPO
|
BRCC
meeting
|
All
BRCC, BAC,BGC
|
DIET
|
5th
of the month
|
|
Civil
works
|
Engineers
|
Collector
|
As
decided by Collector
|
|
KGBV,
Girls hostel
|
BGC,
Wardens
|
DPC
and APC(G)
|
25th
of the month
|
DIET
|
JSK
training
|
JSK
and JSK in-charge
|
DIET
Principal
|
Second
week of the month
|
RSK
|
All
the above
|
DPC,DEO,
Principal DIET, APC Gender/ Finance
|
Commissioner
RSK
|
Third
week of the month
|
Special Campaign for ensuring Teacher
Availability
10.3 Quality Monitoring Tools
Adequate,
rigorous, inclusive and continuous monitoring and supervision are
one of the most important keys to successful implementation of any
educational programme. The National Curriculum Framework 2005 has
strongly articulated the need for a substantial improvement in the
quality of education. SSA also emphasizes the significance of
quality education. The quality dimensions for elementary education
have broadly been identified as:
-
Basic
Infrastructure and other Facilities
-
Management
and Community Support
-
School
and Classroom Environment
-
Curriculum
and Teaching Learning Material
-
Teacher
Preparation
-
Opportunity
Time (Teaching-Learning Time)
-
Classroom
Practices and Processes
-
Learners'
Assessment, Monitoring and Supervision
Major
Indicators for Quality
Some
of the suggestive key indicators, which may be said to have direct
or indirect effect on improving the quality of the teaching learning
processes, may be broadly categorized as:
1.
Infrastructural Facilities in the School
2.
School Management and Community Support
3.
School and Classroom Environment
4.
Curriculum and Teaching Learning Materials
5.
Teacher and Teacher preparation
6.
Classroom Practices and Processes
7.
Opportunity Time (Teaching- Learning Time)
8.
Learners' Assessment
9. Dakshata Samwardhan
Information on some of the
mentioned indicators, which are available on DISE, have not been
incorporated in the formats developed for the quality dimensions
Based
on the above indicators, that have been identified, the following
monitoring levels have been identified.
(i) School/
Community Level
(ii) Cluster Level
(iii) Block Level
(iv) District Level
The
major quality dimensions for improving quality of elementary
education covered under these formats are:
1. Children's Attendance
2.
Community Support and Participation
3.
Teacher and Teacher Preparation
4.
Curriculum and Teaching Learning Materials
5.
Classroom Practices and Processes
6.
Learners' Assessment, Monitoring and Supervision
·
The information captured
from the grass root levels is being returned back to the block
level. After analysis of this data a monthly review meeting is
conducted on the basis of this information at all levels wherein
review of progress is done.
·
Grading of the progress of
all districts is done and communicated to the District Collectors
and Divisional commissioners.
·
District Education
Officers and DPCs wherein the findings of Quality Evaluation Tools
is shared and review of progress of all districts of the division is
done. This review is done by the Commissioner RSK and Principal
Secretary, School Education Department in the presence of the
Divisional Commissioner.
·
This process helps in
identification of weak pockets in different components at all levels
starting from village to the district.
(Rs. In lakh)
Level
|
Activities
|
Proposed
Financial
(Rs. In lakhs)
|
Recommended
as per SSA norms
|
|
Supervision & Monitoring
|
|
|
Strengthening of Computerised
e-Monitoring @ Rs. 16 per
school
|
18.34
|
18.34
|
Sub Total
|
18.34
|
18.34
|
Amount to be provided to SCPCR
@ Rs. 50 per
school
|
57.33
|
57.33
|
Total State level
|
344
|
344
|
District level
|
Supervision & Monitoring
|
|
|
|
Supervision and monitoring by DEO,
DIET, PGBT, District and block functionaries. Monthly
updation of different components on portal
|
356
|
256
|
|
Orientation of teachers on RTE
|
100
|
100
|
|
Exposure visit of teachers @ Rs. 420
per school
|
25.671
|
25.47
|
·
The
break up of recommended budget as per SSA norms for F.Y. 2010-11 in
respect of broad activities of REMS is as follows·
|
State level @ Rs. 300 per
school
|
District level @ Rs. 1000 per
school
|
Total recommended funds
|
Supervision &
Monitoring
|
Rs. 75.66 lakh @
|
Rs.381.47 lakh @
|
Rs. 457.14 lakh
|
Rs. 66 per school
|
Rs. 332 per school
|
Quality Monitors for Systems
Quality
in terms of the following will be ensured through improved
monitoring systems. Teams will be constituted to make independent
external evaluations. The team members will be selected from private
professionals related to education, retired teachers officials,
retired engineers etc. The teams will visit the schools and do
independent evaluation of :
·
Civil Works
·
Teachers Training
·
Infrastructure at School
level
·
Teaching methodology
Following programmes will
also be taken up:
Accreditation of Schools
A system will be put in place for primary and middle school
accreditation. This has been discussed in details in the chapter
‘Universalising Achievement’.
Role of PRI in Monitoring
Community ownership will be ensured with the support and monitoring
of community itself. Leadership of PRIs will also be ensured. PRIs
will be trained for more vibrant and proactive weekly reviews. PRIs
will be conduct review based on pre set indicators. NGOs will also
be associated in certain pilot blocks of Bhopal and Sehore
districts.
Incentive to community involvement:
Sampurana Shikshit Gram Yojna
Criteria for selection of village for awards under SSG
–
100% enrolment of 5-14 age
group
–
At least 80% attendance
of all children
–
100% children should appear
in examination
–
At least 80% children
should clear the examination
Villages who fulfill the above criteria will be awarded
Incentives will also be given to PRIs which will work retention and
educational development.
Capacity Building of Management
Functionaries
Training of PTA and PRI members:
Proposals for 2010-11
·
A
one day training of PTA members & VEC members on Sarva Shiksha
Abhiyan and their role in Sarva Shiksha Abhiyan will be organized in
the month of September 2009. Training to PTAs and VECs will also
include monitoring of class room processes and achievement levels.
·
Thereafter
a one day training of PRI members and Panchayat Secretaries will be
given this training will be on Sarva Shiksha Abhiyan and their role
in Sarva Shiksha Abhiyan. This will also include training on
execution of civil works.
i.Training plan 2010-11
S.No
|
|
|
1
|
Mode of Training
|
·
Constituting
State, District and Panchayat level resource groups for
developing modules for community mobilization
·
State level
training of resource group
·
DRG training
·
BRG level
training of resource group
·
Community members
training
|
2
|
Content of
trainings.
|
·
Preparation of
School Development Plan preparation
·
School Management
·
Awareness about
RTE , Spreading the message of RTE and implementation of RTE
·
Monitoring of
educational activities etc.
·
Structure, duties
and roles of VEC/SMC. Regarding the 100% enrollment, 100%
retention, Motivation for improvement of retention of
children.
·
Financial
Management- Utilization of various grants of SSA.
·
Developing vision
on quality .
·
Monitoring of
teachers and students attendance.
·
Sharing of best
practices to community.
·
Motivational
films.
·
Role of school in
development.
|
3
|
Monitoring
mechanism planned for community training
|
·
Community training at the Panchayat level will be reviewed
at the BRC level involving SSA trainers, Programme
Officers of SSA,
·
District level reviews will be held under the chairmanship of
Chief executive officer Zila Panchayat , involving SSA
functionaries and DIET
·
State level reviews will be held by Govt. involving State and
District level functionaries of SSA and Department of
Education DPO and BRC will monitor the training at school
level.
|
4
|
Involving civil societies/ NGOs/
institution, experts as resource persons/ monitoring/
evaluating training programmes.
|
·
Participation from civil societies and NGOs Like Samarthan ,
Samavesh, Unicef, SRCs etc. will be ensured in community
mobilization in preparation of training modules, training of
resource persons and monitoring of the activities of the VECs/SMC/PTA.
|
ii.
Sanctions
for 2010-11 Community Training
S.No
|
Activity
|
|
Target
2010-11
|
|
|
Unit
Cost
|
Phy
|
Fin
|
1.
|
3
Days Block
level Residential training for 6 from VEC
|
0.003
|
331779
|
995.337
|
2.
|
4
members from Local Authority
|
0.003
|
47282
|
141.846
|
3.
|
3
Days Cluster
level Non- Residential training
|
0.0015
|
329148
|
493.722
|
|
Total
|
708209
|
1630.905
|
iii.
Budget Sanctioned for
Community Mobilization
Target 2010-11
|
Phy
|
Fin
|
708209
|
1630.905
|
Capacity
Building of SSA Functionaries:
Proposals for 2010-11
The role of DPCs, BRCCs,
BACs and CACs is of great importance for proper implementation of
SSA. Regular training of these functionaries is imperative for
proper management and monitoring of the programme.
Training of BACs & CACs
RSK had designed a well thought training
program of Jan Shikshaks (CACs) and BACs . The main objective of
this training is to bring attitudinal change in BACs and CACs for
improved monitoring and evaluation of elementary schools. Besides
this, multi-grade teaching is a major problem of the State. Hence,
this training also aims at solving this problem. During this course
the following was done:
·
All CACs and BACs will be
trained on monitoring issues and on site resource support with the
help of DIET and PGBTs.
·
In 2010-11 CACs, CHs, BACs,
BRCCs and DPCs will be trained to monitor teacher absenteeism, time
on task and opportunity of learning.
·
Need assessment for
capacity building of DIET faculty will be done. On the basis of this
capacity development of DIET faculty members will be done through
experts in requisite field. The trainings will be outsourced to
expert NGOs/Institutions.
Capacity Building of officers from School Education department and
Tribal Welfare Department
As discussed above
integration of School Education Department with SSA is being done.
This will call for orientation of officers from School Education
department on SSA. Apart from this the capacities of these officers
need to be enhanced in the areas like departmental management and
administration, planning, finance and school management. There are
89 blocks which are under the jurisdiction of Tribal Welfare
Department for School education purpose. The Assistant Commissioners
TWD and BEOs related to these blocks will also be trained on the
above mentioned points.
Development
of software for Teacher Data Base
A software has been developed for maintenance of teacher data base
through NIC. This software captures the information of all teachers
of primary and upper primary schools.
A unique code given to each teacher. The software also
captures name of the teacher, place of posting, information of DDO,
other details of teachers like PAN number, GPF account number, etc.
The software also include the head wise Gross Salary details and
deductions, as well as Net Salary payable. This Teacher data Base
used for generating electronic bills, pay slip, ensuring of timely
increments, rationalization / posting of teachers etc. In the second
phase Service Book details of teachers will also be incorporated in
the Teachers Data Base.
|